——– UPDATE ———
I’m not sure if it’s just because I need the sexiness of a new app every once in a while or if I really am getting busier, but I’ve spent some time reviewing the task management scene and there are some hot new updates I need to throw up here.
I’ve been using Apple’s Reminders a lot recently. It’s ubiquitous on all my Apple products (MBA, iMac, iPad, iPhone) and keeps track of things in general. I like the “Today” view as a way of seeing how much I have left before I lay my head down. I also like that Siri can add tasks for me (why isn’t there an API for 3rd parties yet?). Furthermore, I appreciate that I can share a list with a coworker so that we know how much is left on a project. However, my iPhone has some kind of a “Today curse” on it, because even after resets and updates, I can’t get it to show me whats on my list for today. I know this is a major FWP, but it’s stinking annoying. The other thing that bothers me is how it doesn’t do a good job of handling collaboration or showing advanced views of what I have coming up. Furthermore, as my list gets increasingly long, it gets more and more difficult to manage things clearly. I’d like an app where I can dump things into it from any platform, attach coworkers, files and links, and even possibly be able to track and do reviews.
So, I’ve come up with two options: Asana or Todoist (and added a 3rd).
- Asana is first because it starts with “A.” They’ve recently redone their iPhone app there are several things that are growing on me.
- price: free up to 15 users
- Starting @ $50/m if you need secret projects
- basic premise: Teams!
- extra goodies
- awesome keyboard shortcuts
- good training videos
- 3rd party resources
- email integration
- customizable views to help you focus
- other app integrations, like CloudMagic
- price: $3/user/month
- basic premise: Simplicity!
- extra goodies
- good keyboard shortcuts
- excellent help and tutorial section
- native apps for everything (13 different platforms)
- simple views that help you focus on exactly what you need to be focusing on
- custom labels, filters
- price: free unless you need some advanced features, then $7/user/month
- basic premise: Transparency of Social Media, efficiency of Email
- extra goodies
- integrations tons of different apps
- fully searchable history (advanced)
- usage statistics (advanced)
Which one would you chose?
——– ORIGINAL ———
In a couple of weeks I will have yet again trade out my project management app. I had really started to get into a rhythm with do.com as it offered simplicity with connectivity and a couple of bonus features I came to appreciate. On the quest for a replacement, I’m reviewing a few and since I was asked by a couple of friends for advice, I figured I would post it for everyone to get some insight together.
My task list has to have a couple of important features in order to make it:
- multiple users, so I can share tasks with other teammates (the more the merrier, but I need at least 3)
- multiple platforms, or at least a website that’s navigable from a 4in iPhone screen.
- less than $30/m, I can’t imagine spending much more than the $0 I was paying for do.com
Programs I reviewed
- Action Method (discontinued as of 6/2014), love their methodology written in “Making Ideas Happen,” but the app is one of the pricier options, unless you can get a non-profit discount.
- Asana, 15 free users (starting at $50/m after that or for advanced features), and lots of great features like tons of transparency between users, multiple ways to distribute workflows, and a huge library of training videos.
- Insightly, integrates with Google Apps, offers CRM, which is super-useful for small businesses that need project management and deal with tons of customers (3 users = free, after that it’s $29+/m)
- Videgree, written in my new hometown, Taiwan, and includes a lot of fun features like CRM functions, importing from several different sources.
- 5pm, works in scheduling, too.
- 2Do, getting more and more beautiful.
- Gantt Pro, heavy focus on Gantt Charts, more strictly project management.
- Rocket Project, fun independent group that wants to help!
Currently, I’m getting into Videgree, because it ties in with our POS (cash register) system, but I appreciate especially Action Method’s ideals, Asana’s communal aspects, and Insightly’s integration with core products, like Google Apps. What about you? What do you use for Project Management, To-Do lists, and/or CRM?